Taylor Bay Beach Club
Board Meeting Minutes
Saturday, July 11, 2015
1.Call to Order
Board Members present: Steve Stemhagen; Karen Ekdahl; Harold Mattoon;
Wilbur Dukes; Alice Carey
Absent: Dick Schneider
2.Approval or Correction of Minutes
The Minutes of June, 2015 were accepted.
3.Treasurer’s report
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| 7/11/2015 |
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INCOME TO DATE |
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| 2011 Road Assessment | 273.75 |
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| 2012 Dues | 600.00 |
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| 2013 Dues | 600.00 |
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| 2014 Dues (past due balances paid) | 600.00 |
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| 2013 Special Assessment | 150.00 |
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| 2014 Special Assessment - Roads | 304.68 |
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| 2014 Beach Special Assessment | 530.00 |
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| 2015 Dues | 83,694.52 |
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| 2015 Special Assessment | 41,676.31 |
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| 2016 Dues | 156.00 |
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| Compliance Fine | 450.00 |
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| Equipment Sell (Case Tractor) | 2,580.00 |
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| Interest | 4.93 |
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| Gate Clickers purchase | 240.00 |
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| Legal/Lien reimbursement | 136.00 |
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| 131,996.19 |
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Banking Information |
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| Checking accounts |
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| Savings accounts |
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| Key Bank | 88,248.93 |
| Key Bank | 19,907.07 |
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| Sound Credit Union | 14,341.88 |
| SCU (Roads - $200 x 12 for 2015) | 2,400.41 |
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| Total | 102,590.81 |
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| 22,307.48 |
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| (3,150.00) |
| $450/month Jan-Jul |
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| Water tank cleaning & vacuuming |
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| (156.00) |
| 2016 Prepaid Dues |
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| (52,404.31) |
| Balance of 2015 Special Assessment |
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| NET OPERATING BALANCE | 46,880.50 |
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| BUDGETED EXPENSES TO YEAR END | 39,046.00 |
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| 7,834.50 |
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| 2014 Beach Assessment | 28,728.00 |
| collected to date in 2014/2015 |
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| 2015 Assessment | 41,676.31 |
| collected to date in 2015 |
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| 70,404.31 |
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| (18,000.00) |
| 1/2 paid to contractor for beach repairs |
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| 52,404.31 |
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EXPENSES TO DATE |
| 7/11/2015 |
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Accountant |
| 4,894.00 |
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Beach Repairs |
| 18,000.00 |
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Community Maintenance |
| 3,960.00 |
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Facility Rental |
| 115.00 |
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Gate |
| 255.00 |
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Insurance |
| 4,655.00 |
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Legal |
| 700.00 |
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Misc supplies |
| 96.00 |
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Non-compliance prepayment |
| 780.00 |
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Office supplies |
| 457.00 |
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Property Liens |
| 368.00 |
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Property Tax/License |
| 2,226.00 |
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Utilities |
| 3,091.00 |
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Water/Sewer Tech |
| 15,428.00 |
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Water/Sewer Maint |
| 7,531.00 |
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| 62,556.00 |
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Water tank cleaning (accruing) |
| 3,150.00 | accruing @ $450/month |
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To SCU (Road Repairs) |
| 1,400.00 | $200 x 12 months for 2015 |
TOTAL |
| 67,106.00 |
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Past Due Members |
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Dues: | We have 4 members on payment plans - $1229.50 to come |
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| 1 member (3 properties) we've handled over to attorney |
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| 1 member with 2 properties in PC tax foreclosure |
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| 1 member - no contact/no payment/no water |
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| 1 member in house foreclosure |
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Special Assessment: |
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| 3 members on payment plans -254.80 |
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| 1 member at attorney |
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| 1 member in PC tax foreclosure |
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| 1 member in house foreclosure |
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| 1 member - no contact/no payment/no water |
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| 1 member has until end of month to pay or water will be shut off | ||||||
We received from Pierce County, our 2016 real property tax value notices. Below is the breakdown:
Community Beach 2015: $92,600 2016: $92,600 Tax Paid for 2015: $1,156
Water Tank property 2015: $44,400 2016: $53,600 Tax Paid for 2015: $ 27* *exemption for TBBC non-profit organization
Community Park 2015: $18,900 2016: $26,500 Tax Paid for 2015: $257
Streets and 2015: $5,100 2016: $ 3,900 Tax Paid for 2015: $88
Right of Ways
Sewer Plant 2015: $46,300 2016: $46,300 Tax Paid for 2015: $681
Beach Access Road 2015: $1,000 2016: $1,000 Tax Paid for 2015: $18
4.Old Business
Beach Repairs: Project has started and should be completed with 2 weeks.
5. New business
As per the “Safe Drinking Water Act” our annual Consumer Confidence Report (drinking water) has been completed and submitted by our Operator, Marty Grabill.
Per compliance, attached is a copy of the report for each owner.
Quote for weir screen replacement in sewer tank
Still in progress.
Plumber/electrician needed for work to be done at sewer plant (air gap install)
and back flow preventer in-line at blowers
Still in progress.
Replace rotting street sign posts/signs
Wilbur is compiling a list of what we need to replace/repair.
6.Adjourn meeting